Erin J. Edwards
14742 NW 150th Lane Alachua, FL 32615
(352)514-7644 | edwards.erin@aol.com
Ms. Edwards has extensive knowledge and expertise regarding federal contracting, contract administration,
proposal management, document production, marketing, federal database setup and maintenance, branding,
and business development. Ms. Edwards has been in a managerial position for more than 15 years as the
Vice President of family owned construction company. Ms. Edwards is extremely proficient in the Microsoft
Office Suite. Ms. Edwards combines excellent organizational skills with hands-on technical knowledge,
superior memory for details and a strong work ethic. Ms. Edwards is a self-motivator with the ability to
analyze business operation, recommend strategies to improve performance, and balance competing priorities
and tight deadlines. Ms. Edwards has over 15 years of professional experience.
EXPERTISE
Government Database Setup & Maintenance
SAM, CCR, ORCA, and IUpdate expertise
Marketing / Branding
Contracting
Federal Proposal Writing & Preparation
Strong Analytical & Computer Skills
Microsoft Word, Excel, PowerPoint
EXPERIENCE
Microsoft Outlook
WordPerfect
Deltek (accounting program)
Multi-line Phone
Typing-80+ WPM
Customer Service/Reception
Professional Correspondence
CONSULTING
14742 NW 150th Lane | Alachua, FL 32615
Consultant
Create, design, edit, and optimize marketing materials including brochures, flyers, power
point presentations, business plans, business cards, letterhead, and other marketing
material.
Ensure that messages are supportive of and consistent with marketing strategies.
Create graphics and marketing illustrations.
Create design layouts for websites.
Oversee content for web sites; ensure timeliness of all information, and coordinate
content updates.
Create a brand/image for each client.
Design and create business form templates or applications.
Design and create executive bios.
Work with Microsoft Word, Excel, and PowerPoint as both source materials for designing
print materials and as final product.
Coordinate and deliver email campaigns.
Mass-mail materials.
Coordinated multiple projects.
Maintain strict accuracy standards.
Generate, analyze and manipulate databases.
Bind and laminate marketing tools (e.g. booklets, brochures, flyers, etc.).
Review product, identify and correct errors.
Print, package and ship requests.
Review requests to ensure accuracy. Communicate directly with various team members
when questions or issues arise.
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Compose routine correspondences.
Maintain applicable spreadsheets, schedules, appointments, archiving documents and
manage routine correspondence.
Screen incoming mail and refer to appropriate party or reroute to other
organizations/offices, or handle personally, establishing coordination controls as
required.
Maintain contract files. Revise, purge, and maintain various filing systems.
Organize and direct marketing strategy session(s).
Create and prepare all graphics for covers, tabs, and spines.
FAMILY OWNED CONSTRUCTION COMPANY (2007 – Dec 2013)
13 W Willow Road | Prospect Heights, IL 60070
Vice President ($70,000)
Oversee the daily operations of the company.
Overseen combined totals of more than $100 million in project assignments
successfully executed.
Assisted in the tremendous growth of the company from a small business to a national
company with over 100 contracts located throughout the US and in Guam.
Database Setup & Maintenance Experience
Ensured that the company was registered in all Government databases ensuring they
were fully registered for Government Contracting.
Created and maintained CCR profiles for the company and joint venture endeavors.
Created, maintained, and migrated SAM profiles for the company and joint ventures.
Troubleshoot and correct errors in SAM and CCR profiles.
Maintain NAICS codes and update codes in all Government databases.
Created and maintained ORCA database for company and joint venture endeavors.
Created DUNS number for company or joint venture endeavors through IUpdate.
Created Tax ID numbers through the IRS for company or joint venture endeavors.
Completed and maintained VetBiz and Vets 100 reporting requirements.
Updated and tracked Annual Reporting requirements.
Completed and maintained Articles of Amendments for Company profiles.
Organized and managed company business related documents including Articles of
Organization, DUNS number assignment, Tax ID number assignment, and Articles of
Amendment.
Obtained Certificates of Good Standing that may be required.
Created and maintained tracking spreadsheet for all DUNS number, Tax ID number,
Annual Report File Numbers, Addresses, POC, and Registered Agents for company or
joint ventures.
SBA Forms
Contract Administrator Experience
Create and update Work In Progress financial reports.
Manage and track the company’s financial and operational performance goals which
may include owner agreements, vendor commitments, insurance and bonding
requirements, fee retention and cost savings development.
Maintain applicable spreadsheets, schedules, appointments, archiving documents and
manage routine correspondence.
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Serve as contract administrator on awarded contracts.
Prepare and submittal of invoices and tracking invoices for payment, matching
payments once received to appropriate job and ensuring that all parties are paid in a
timely fashion.
Assist in gathering of information for end of the year business and insurance audits.
Work with client staff at all levels, including technical, marketing, executive, client
attorneys, insurance representatives, etc. to ensure successful execution of contracts
and projects.
Establish and monitor suspense dates and bring to appropriate party’s attention.
Prepare closeout of orders/contracts, to include ensuring all applicable documents for
closeout are prepared, obtaining final payment information.
Maintain contract files to include drawings, specifications, change orders, reports and
other documents as necessary. Revise, purge, and maintain filing systems.
Prepare and assist with legal files for Protests and/or Claims.
Conducts post-award conference with team and Government personnel to provide
information and to clarify standard and special contractual provisions.
Marketing & Proposal Manager
Create, design, edit, and optimize marketing materials including brochures, flyers,
power point presentations, business plans, business cards, letterhead, and other
marketing material.
Ensure that messages are supportive of and consistent with marketing strategies.
Create graphics and marketing illustrations.
Establish and monitor suspense dates and bring to appropriate party’s attention.
Perform a complete review of and preparation of sole-source requirements
Created compliance matrixes and schedules to ensure that all Section L (Instructions to
Offeror), Section M (Evaluation Criteria), and SOW/SOO elements are addressed
appropriately.
Created Final Checklist to ensure all RFP requirements are met.
Organized and held proposal strategy session(s) with Proposal Team.
Created and prepared all graphics for covers, tabs, and spines.
Created and maintained proposal Outline that provides both the structure of the
response as well as guidelines for the content within that structure.
Prepare, submit, and track invoices for payment, matching payments once received to
appropriate job and ensuring that all parties are paid in a timely fashion.
Distributed time sensitive documents as they became available.
Organized Storyboarding as required/appropriate to the proposal.
Managed the building of Themes/Discriminators with the Proposal Team.
Created technical/cost templates and populated based on RFP requirements and
evaluation criteria.
Responsible for proposal content (writing / editing) and ensured all text, figures, and
tables meet RFP requirements and evaluation criteria. Edited/re-wrote as needed.
Ensured the Proposal Team was working on the latest version of documents at all
times.
Responsible for coordinating and support all Team Member Leads.
Coordinated with the Cost Volume leader(s) and staff.
Held status meetings as appropriate and responsible for interactions with Upper
Management and Team Member Leads.
Prepared draft documents for Pink and Red Team Reviews.
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Organized/guided/supported the Proposal Leads for Past Performance, Technical,
Management, and Resumes (as required).
Coordinated all Pink and Red Team Reviews with Upper Management, Review
Committees, and Team Member Leads and ensured all comments/changes were
incorporated into the appropriate sections.
Formatted final documents and performed quality control check based on the Final
Checklist to ensure that all items have been addressed.
Produced all Final Documents for submittal and prepared packages/shipping labels for
shipping.
Perform market research.
Conducts post-award conference with team and Government personnel to provide
information and to clarify standard and special contractual provisions.
Prepare and assist with legal files for Protests and/or Claims.
Aid and develop/design Power Point presentations for briefings; excel spreadsheets for
tracking documents.
Help to resolve problems of delivery, production, quality and other pertinent matters.
CONSULTING – Administrative & Federal Proposals (2007)
2701 NW 23rd Blvd Apt FF218 | Gainesville, FL 32605
Provide administrative, clerical, and contract administration.
SAM, CCR, ORCA, and IUpdate expertise
Compose routine non-technical correspondence, such as instructions on office
procedures, requests for information, and letters of acknowledgement or notification.
Screen incoming mail and refer to appropriate party or reroute to other
organizations/offices, or handle personally, establishing coordination controls as
required.
Maintain applicable spreadsheets, schedules, appointments, archiving documents and
manage routine correspondence.
Maintain contract files to include drawings, specifications, change orders, reports and
other documents as necessary. Revise, purge, and maintain various filing systems.
Reviewed Federal proposal requirements
Prepared, formatted, edited, and wrote responses to federal RFPs.
Create, design, edit, and optimize marketing materials including brochures, flyers,
power point presentations, business plans, business cards, letterhead, and other
marketing material.
KRIS ANN GATH (November 2006 – 2007)
2341 NW 41ST Street | Gainesville, FL 32606
Assistant Office Manager
Company’s first impression.
Answer phones, monitor un-answered calls, and address messages.
Sensitively handled confidential and time sensitive information.
Monitor all incoming faxes and distribute them to the appropriate personnel.
Monitor and maintain toner in faxes, copiers and printers and responsible for ordering
all office supplies.
Maintain cleanliness of office and kitchen areas.
Responsible for updating and distributing the Phone list.
Maintain and update job files, catalog boxes, and surveyor log books
Process survey orders/estimates via phone, fax, or in person.
Invoice completed jobs, maintain and update invoice spreadsheets, process/log all
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Ensure timely delivery of all surveys to Title Companies.
Conduct Internet research and order Official Records, Deed Books, and Plats/Sections
from the Property Appraisers Office or Clerk of Courts.
incoming payments, and prepare daily bank deposits.
Assist company personnel and owners with all of their administrative needs.
Receive, pack and/or label all incoming and outgoing mail / parcel shipping.
PERRY ROOFING CONTRACTORS (July 2006 – November 2006)
2500 NW 71st Place | Gainesville, FL 32653
Receptionist
Company’s first impression.
Answer multi-line phone system, monitor un-answered calls, utilize paging system, and
handle messages accordingly.
Sensitively handled confidential and time sensitive information.
Monitor all incoming faxes and distribute them to the appropriate personnel.
Monitor and maintain toner in faxes, copiers and printers and responsible for ordering
all office supplies.
Maintain the cleanliness, labeling, and orderliness of the supply closet / kitchen area.
Receive, pack and/or label all incoming and outgoing mail and parcel shipping.
Responsible for updating and distributing the Internal Phone Extension list.
Ensure all voice mail is current on all extensions and ensure that the company voice
mail messages for business day and after hours is correct.
Assisted administration, project managers, and upper management with all of their
administrative needs.
Prepare Service Department proposals for review and finalized to be sent out.
Prepare pricing sheets for billing for all Leak Calls that the Service Department
receives.
Assisted in reconstructing of the accounting inventory system including renumbering
inventory, adjusting negative inventory amounts, and transferring cost from old codes to
new codes and deleting old codes out of the accounting system.
ELLIS WORLD ALLIANCE CORPORATION (May 2006 – June 2006)
*Sister Company of Ellis Environmental Group, LC
4500 NW 27th Ave, Ste C-1 | Gainesville, FL 32606
Manager, Federal Proposals
Create layouts, design, edit, and optimize marketing materials including
brochures, flyers, power point presentations, business plans, business cards,
letterhead, and other marketing material.
Ensure that messages are supportive of and consistent with marketing
strategies.
Create graphics and marketing illustrations.
Created and maintained CCR profiles for the company and joint venture endeavors.
Created, maintained, and migrated SAM profiles for the company and joint ventures.
Troubleshoot and correct errors in SAM and CCR profiles
Maintain NAICS codes and update codes in all Government databases
Created and maintained ORCA database for company and joint venture endeavors.
Created DUNS number for company or joint venture endeavors through IUpdate.
Created Tax ID numbers through the IRS for company or joint venture endeavors.
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Completed and maintained VetBiz and Vets 100 reporting requirements.
Created and maintained tracking spreadsheet for all DUNS number, Tax ID number,
Addresses, and POC for company or joint venture endeavors.
SBA Forms
Written, supported, and facilitated marketing initiatives, RFP and RFQ responses.
Create and maintain SF254/255 and SF330’s.
Created compliance matrixes and schedules detailing RFP requirements.
Created final checklist.
Organized and held strategy session(s) with Management and Team.
Created and prepared all graphics for covers, tabs, and spines.
Created and maintained Outline that provides both the structure of the response as well
as guidelines for the content within that structure.
Distributed time sensitive documents as they became available.
Organized Storyboarding as required/appropriate to the proposal.
Managed the building of Themes and Discriminators with the Team.
Created proposal templates based on requirements and evaluation criteria.
Responsible for content (writing / editing) and ensured all text, figures, and tables meet
requirements and evaluation criteria. Edited/re-wrote as needed.
Ensured the Team was working on the latest version of documents at all times.
Responsible for coordinating and support all Team Member Leads.
Held status meetings as appropriate and responsible for interactions with Upper
Management and Team Member Leads.
Prepared draft documents for Team Reviews.
Coordinated all Reviews with Upper Management, Review Committees, and Team
Member Leads and ensured all comments/changes were incorporated into the
appropriate sections.
Formatted final documents and performed quality control check based on the Final
Checklist to ensure that all items have been addressed.
Produced all Final Documents for submittal and prepared packages/shipping labels for
shipping.
ELLIS ENVIRONMENTAL GROUP, LC (May 2000 – May 2006)
414 SW 140TH Terrace | Newberry, FL 32669
Project / Proposal Coordinator
Created and maintained CCR profiles for the company and joint venture endeavors.
Created, maintained, and migrated SAM profiles for the company and joint ventures.
Troubleshoot and correct errors in SAM and CCR profiles
Maintain NAICS codes and update codes in all Government databases
Created and maintained ORCA database for company and joint venture endeavors.
Created DUNS number for company or joint venture endeavors through IUpdate.
Created Tax ID numbers through the IRS for company or joint venture endeavors.
Completed and maintained VetBiz and Vets 100 reporting requirements.
Created and maintained tracking spreadsheet for all DUNS number, Tax ID number,
Addresses, and POC for company or joint venture endeavors.
SBA Forms
Create and maintain SF254/255 and SF330’s.
Participated in bid/no bid decision-making process with upper management.
Written, supported, and facilitated marketing initiatives, RFP and RFQ responses.
Created compliance matrixes and schedules detailing RFP requirements.
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Reviewed Federal proposal requirements
Prepared, formatted, edited, and wrote responses to federal RFPs.
Responsible for content (writing / editing) and ensured all text, figures, and tables meet
requirements and evaluation criteria. Edited/re-wrote as needed.
Ensure that messages are supportive of and consistent with marketing strategies.
Create graphics and marketing illustrations.
Created company marketing material to be used at business conferences to include
handouts, give a-ways, poster boards, picture displays/illustrations, etc.
Create layouts, design, edit, and optimize marketing materials including brochures,
flyers, power point presentations, business plans, business cards, letterhead, and other
marketing material.
Produced all Final Documents for submittal and prepared packages/shipping labels for
shipping.
Serve as contract administrator on awarded contracts.
Organized project related files to provide Project Managers, Administration, and Upper
Management a “one-stop” source for all project requirements needs.
Opened Project/Proposal numbers in Detlek (DCAA approved accounting system).
Tracked project status and worked closely with Project Managers to ensure that they
are meeting scope of work requirements, budget limits, and schedule deadlines.
Enter modifications and budgets into Deltek.
Created labor codes based on contract rates for T&M/FFP jobs and entered all codes
with corresponding rates into Deltek.
Created contract monthly progress reports and job tracking spreadsheets to assist
Project Mangers in managing their projects.
Produced monthly invoicing calendars
Worked closely with the Invoicing Department to produce invoices and monthly reports
required for payment.
Represent the corporation when sending confidential, time sensitive documents to the
appropriate agencies (i.e. subcontractors, vendors, contracting officers).
Scanning, electronic file retrieval and downloading.
Document Production
Created technical templates to be used based on requirements
Formatted document and performed final quality control check
Produced List of Acronyms and ensured that each was used consistently through the
entire document.
Scanning, electronic file retrieval and downloading.
Produced Final document, bound copies, performed final quality control, and shipped to
issuing office.
Receptionist
Provide first impression for the company.
Answer multi-line phone system, monitor un-answered calls, and utilize the paging
system for individuals not currently in their office.
Monitor all incoming faxes and distribute them to the appropriate personnel.
Monitor and maintain toner in faxes, copiers and printers and responsible for ordering
all office supplies.
Maintain the cleanliness, labeling and orderliness of the supply closet and kitchen area.
Receive, pack and/or label all incoming and outgoing mail and parcel shipping.
Responsible for updating and distributing the Internal Phone Extension list.
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Ensure all voice mail is current on all extensions and ensure that the company voice
mail messages for business day and after hours is correct.
Assisted administration, project managers, and upper management with all of their
administrative needs.
Sensitively handled confidential and time sensitive information.
Scanning, electronic file retrieval and downloading.
EDUCATION
Santa Fe Community College
3000 NW 83rd Street/ Gainesville, FL 32607; (352) 395-5000
AS Degree (computer science)
* transferred from Jacksonville University
AA Degree (in-process)
Gainesville High School
NW 13th Street/Gainesville, FL 32606; (352) 955-6707
* awarded the Gold Seal Scholarship
REFERENCES
References can be provided upon request
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